Revenue Cycle Management Services Help Pathology Group Restore Reimbursement Cuts

“I feel I can turn to Change Healthcare with just about any problem and know that they’ll quickly come up with a solution. We feel fortunate to have them as partners. In fact, I wouldn’t want to be in this business without them.”

-  Robert C. Babkowski, M.D.
President
Stamford Pathology Group, PC

Customer

Stamford Pathology Group, PC

Stamford, Connecticut

Challenge

Sudden reimbursement interruptions, signifi cant revenue loss, pursuit of suitable contract terms, and optimizing claims and collections

Product

Revenue Cycle Management Services, Practice Management Services

Results

  • Restoration of terminated Modifier 26 payments
  • Restoration of interrupted CPT code payments
  • Days in AR: 35
  • AR greater than 120 days: 8-10%
  • Net bad debt: 9%

The Customer:

Like many clinical laboratories, Stamford Pathology Group, PC (SPG) has worked hard in recent years to overcome rising costs, falling reimbursements, and volume declines triggered by medical practices taking their laboratory work in-house.

Fortunately, the group hasn’t had to battle this alone. Since 2006, Change Healthcare has provided SPG with a wide range of revenue cycle and practice management services.

Stamford, Connecticut-based SPG is a five physician group associated with Stamford Hospital, a community teaching hospital aligned with the Columbia University College of Physicians and Surgeons. The practice performs almost 300,000 clinical procedures and about 83,000 anatomical procedures annually.

The Challenge: How to Stay Competitive Against Rising Costs, Falling Reimbursements, and Volume Declines

In 2006, SPG took over the hospital pathology contract from another group. Change Healthcare was engaged to negotiate agreements with seven major payers and a handful of midsized-to-smaller payers. The company succeeded in obtaining reimbursement rates that were considered competitive in the prevailing market.

Thanks to Change Healthcare, SPG continues to secure equitable managed care agreements, despite decreased industry reimbursement. Change Healthcare also has played a vital role in helping SPG optimize collections through custom reporting, documentation assistance, accurate coding, and claims and denial management.

Just as important, Change Healthcare has assisted SPG through timely alerts about changes in Medicare and commercial payer policies. These early warnings recently proved critical by alerting SPG to unforeseen reimbursement cuts that affected the group.

The Solution: Revenue Cycle and Practice Management Services Help Secure Managed Care Agreements, Optimize Collections, and Stay Up- To-Date On Policy Changes

In the years since, Change Healthcare has been able to maintain consistently strong rates for the practice through successful renegotiations. SPG most recently averaged an 8.6% increase in rates across its commercial book of business.

Two recent events highlight the importance of closely monitoring payer performance after contracts are signed. In early 2014, one of the group’s major payers announced that it would stop reimbursing for Modifier 26, the code used for the professional component of clinical pathology.

Modifier 26 accounted for about 25% of SPG’s revenue and traditionally was paid to cover physician oversight and management responsibilities in the laboratory. The payer, however, reasoned that increased case study automation in the lab made oversight unnecessary. The fee, therefore, was no longer justified.

 


Less than a year later, the group was faced with additional cuts to reimbursement when payers discontinued reimbursements for several immunohistochemistry tests performed by the practice, which significantly affected revenue.

The Result: Resolved Reimbursement Issues, Reduced A/R, and Increased Revenue

In both situations, the pending and actual payment interruptions were quickly identified by Change Healthcare through scrutiny of accounts receivable.

Faced with a potential loss of 25 percent of its business as a result of the Modifier 26 cut, SPG President, Robert C. Babkowski, MD, was able to convince payers why the professional component reimbursement was still necessary in clinical pathology.

Reasoning that this should be a reimbursable service, Dr. Babkowski said, “I’m chair of the pathology department and medical director. I oversee a very complex enterprise. I have 147 FTEs and have a multi-million dollar budget. And when patients for this payer come in, it’s my responsibility to make sure tests are done correctly, validated and managed properly.” The decision not to reimburse for Modifier 26 for this procedure was soon reversed.

“No one understands the pathology business like Change Healthcare,” Dr. Babkowski said. “With their knowledge and assistance, I was confident we would prevail.”

The group’s second reimbursement challenge, the immunohistochemistry CPT coding change, was also resolved by Change Healthcare. The payers explained that although the underlying tests had not changed, reimbursement was discontinued because the replacement codes had not been included in their existing contracts with the group. As a result, Dr. Babkowski enlisted the Change Healthcarethe contracting services to incorporate the new codes into the standing contracts and restored the reimbursements.

As critical as the Change Healthcare contract oversight assistance has been, Dr. Babkowski said that their abilities in other areas are equally valuable. Of particular importance are the custom reports that Change Healthcare produces, he said. These allow Dr. Babkowski to illuminate many aspects of the business, from production by RVUs to individual physician productivity to denials by volume and type.

Change Healthcare has also helped the practice resolve denials emerging from the new state insurance exchange in Connecticut, and generates often-complex billing for the group’s many outreach clients. Their competence in day-to-day revenue cycle management, meanwhile, remains unsurpassed, he said.

“I feel I can turn to Change Healthcare with just about any problem and know that they’ll quickly come up with a solution,” Dr. Babkowski said. “We feel fortunate to have them as partners. In fact, I wouldn’t want to be in this business without them.”

Revenue Cycle Management Services: Benefits To Providers

  • Secure equitable managed care agreements, despite decreased industry reimbursement
  • Optimize collections through custom reporting, documentation assistance, accurate coding, and claims and denial management
  • Negotiate agreements with payers to obtain competitive reimbursement rates
  • Closely monitor payer performance after contracts are signed

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